The invite email carries the offer.
When you add someone to a gig lineup and include their email address, Gigditty sends that person an invite. The invite is meant to answer the first questions a musician, sub, crew member, or venue contact usually has: what is the gig, when is it, where is it, what are the notes, and what is the offer?
- Create the gig and add the person to the lineup with an email address.
- Gigditty creates the gig first, then sends each invitee a private email.
- The email shows the main gig details, including schedule, location, notes, and pay when those details are provided.
- The invitee chooses Accept or Decline from the email.
- Gigditty opens a web page, records the response, and shows a confirmation.
- The organizer sees the person's status update on the gig.
For individual member and guest gig invites, the email response links are enough. The invitee can answer without downloading the app, signing in, or creating a new account.
Good gig details make quick answers easier.
Gigditty builds the email from the gig information you save. A clean invite helps people answer without chasing you for the basics.
| Email detail | Why it matters |
|---|---|
| Gig title and inviter | The invite starts with the name of the gig and who sent it, so the recipient knows what the offer is about. |
| Date, time, and timeline | The email uses the gig schedule. If the gig has timeline items, those can give the recipient a clearer run-of-show. |
| Location | The location appears when it is included on the gig, which helps the invitee decide quickly whether the date and place work. |
| Notes and details | Description and detail sections can carry the practical information people ask for in text threads, such as parking, load-in, dress code, or set expectations. |
| Pay | If pay is included, the email can show the offer. Itemized pay can show the selected pay items instead of only one total. |
| Accept and decline links | The email includes private response links. The invitee can answer from the email without creating a Gigditty account. |
People can answer even if they are not using Gigditty yet.
Gigditty supports both familiar roster members and one-off guests. That matters for real gigs, where the right person might be a regular bandmate, a last-minute sub, a featured player, or a venue contact who only needs to answer this one invitation.
| Invitee | What they can do |
|---|---|
| A Gigditty member | They may also get an app notification, but the email response links still work even if they are not signed in on the website. |
| A guest with only an email address | They can read the invite and respond from the email. They do not need to create an account just to accept or decline that gig. |
| A group decision maker | For organization-owned gigs, group owners or admins can be notified for the group. That is a group decision flow, so it is separate from a simple personal guest invite. |
The private link updates the gig for them.
The link is private to that invite
Each accept or decline link is made for one gig invitation. The recipient should use the original email instead of forwarding the link around.
The website records the answer
When the invitee chooses Accept or Decline, Gigditty opens a web page, checks the private link, updates the invitation, and shows whether the response was saved.
No account is required for the email response
The invitee does not have to sign up just to answer. Signing in is only needed later if they want app and dashboard features tied to their own account.
Old links may stop working
If an invite has already been used, revoked, or expired, the website will say the invitation could not be updated. The organizer can send a fresh invite when needed.
The lineup status changes right away.
When someone accepts, their invite changes from invited to accepted. When someone declines, the organizer can see that too. If the gig is already confirmed, an accepted invite can also trigger a confirmation email for the invitee.
For openings, a response can also affect the invite list. An acceptance can fill the needed spot, while a decline can let Gigditty move on to the next person or group in line.
If a response deadline is used, old invite links may expire. The person can ask for a new invite if the link no longer works.
Write the invite like you want a clean yes or no.
Musicians and venue teams answer faster when the invite is clear. Before you send it, think through what you would normally put in a text thread, then put that information on the gig.
- Use a clear title, such as the venue name, event name, or artist plus date.
- Add the real start time, end time, and timeline items before sending invites.
- Put the venue address or useful location note on the gig.
- Include pay before sending, especially when the person needs to decide quickly.
- Use detail sections for notes that usually get buried in messages.
- Watch the lineup after sending so you can follow up with anyone still invited.