A placeholder member is a temporary spot for a real person.
Sometimes you know exactly who belongs in a group or organization, but that person has not signed up for Gigditty yet. A placeholder member lets you add that person by name so the roster still reflects reality.
Placeholder members are meant for real people who belong in the work. They keep the group or organization moving until the person can make or use their own account.
Use placeholders with care. They should represent people who actually belong on the roster, and the claim email should belong to the person being represented.
They help when the roster needs to be accurate today.
Placeholders are useful when the admin work needs to happen before every person has finished joining Gigditty. They are especially helpful for bands, organizations, production teams, and other rosters where history matters.
| Situation | How it helps |
|---|---|
| A real person belongs on the roster, but has not joined yet | You can keep the roster accurate without waiting for everyone to create an account first. |
| A group or organization needs to track gig history now | Gigditty can keep history attached to the placeholder, then connect it to the real account after the claim is accepted. |
| An admin knows the person, but does not have a confirmed account | The admin can use the person name now and add the claim email later. |
| The email already belongs to a Gigditty user | Gigditty treats that as an existing person. Invite the account directly instead of making a placeholder. |
Owners and admins manage placeholders.
Placeholder members sit inside a group or organization member list, so the people who manage that roster are the people who can create and update them.
| Role | What that person can do |
|---|---|
| Owner or admin | Create placeholder members for a group or organization they manage, add or update the claim email, and send the claim invitation. |
| Placeholder member | Holds a roster spot and related history until the real person claims or declines it. |
| Person being represented | Signs in or creates an account with the matching email address, then accepts or declines the claim. |
| Regular member | Belongs to the roster, but should not manage placeholder members unless they are also given admin access. |
Create a placeholder from the member or invite flow.
When an owner or admin is adding people to a group or organization, they can add a placeholder instead of inviting an existing account. Gigditty asks for the first and last name so the roster has a clear person attached to the spot.
- Open the group or organization member tools.
- Choose the option to add a placeholder member.
- Enter the real first and last name for the person.
- Add an email address when you are ready for that person to claim the placeholder.
- Gigditty adds the placeholder to the roster so the group or organization can keep moving.
The email address can be added during creation or later. If the email already belongs to an existing Gigditty account, use a normal invite for that account instead of creating a placeholder.
The real person claims the placeholder with the same email.
A placeholder becomes claimable when it has a valid email address. That email is the bridge between the temporary roster spot and the real account.
- An owner or admin adds a valid email address to the placeholder.
- Gigditty sends an invite or claim message when email delivery is available.
- The person uses that same email address for their Gigditty account.
- Gigditty checks for placeholder claims that match the account email.
- The person reviews the group or organization connected to the placeholder.
- Accepting connects the real account to the membership and related gig history.
- Declining removes that email from the placeholder so the roster spot and history stay intact.
Accepting connects the history. Declining keeps it with the placeholder.
The person being represented gets to decide whether the placeholder is really theirs. Accepting connects their account to the group or organization membership and related gig history. Declining removes their email from the placeholder, but keeps the placeholder name, roster spot, and history intact.
Created by a manager
A group or organization owner or admin starts the placeholder from the member or invite tools.
Held until claimed
The placeholder stays on the roster and can carry related group, organization, and gig context.
Claimed by email
The real person claims it by using the same email address that was added to the placeholder.
Resolved by choice
The person can accept the claim and connect the history, or decline it so that email is no longer attached to the placeholder.
If the person already belongs to the group or organization, Gigditty keeps the stronger role when the placeholder is accepted. For example, an admin role is not reduced to a regular member role.
Use placeholders to keep records clear, not to guess.
Placeholder members are most helpful when the name and email are accurate. A little care up front makes the eventual claim easier for everyone.
- Use the real name the person uses professionally so the roster is easy to recognize.
- Add an email address only when you are confident it belongs to the right person.
- Do not reuse one email address for multiple people.
- Explain the placeholder before sending a claim if the person will not expect it.
- Clean up old placeholders when someone no longer belongs on the roster.
- Invite existing Gigditty users directly instead of creating placeholders for them.
Simple rule: use a placeholder when the person is real and the roster needs them now. Use an invite when the person already has a Gigditty account.