Think of a queue as a smart invite list.
A normal invite asks one person or group directly. An opening queue is for the times when you know the role, but still need the best available person or group. Gigditty tracks who is waiting, who has been invited, who applied, who declined, and who accepted.
Private opening queues can invite known people or groups in order. Marketplace openings are for Venture accounts that want matching user or group profiles to find and apply for the role.
The opening queue from setup to filled.
- Choose an upcoming group, host, or organization gig that still needs a role filled.
- Create an opening for the role, then set the number of spots, pay, notes, and any role-specific schedule details.
- Add people or groups to the invite list if you already know who should be asked first.
- For Venture accounts, choose whether the opening should also appear in Marketplace.
- Save the opening. Gigditty starts with the first available choices and keeps track of every response.
- Review Marketplace applicants from the opening or gig details screen.
- Approve an applicant to send the real gig invite, or decline them if they are not the right fit.
These choices shape who sees the opening and what they see.
| Input | What it means |
|---|---|
| Role | The job you need filled, such as guitarist, photographer, sound engineer, bartender, or opening act. |
| Openings | The number of spots you need for that role. If you need two people, Gigditty can keep working until two spots are filled. |
| Pay and pay type | Shows the offer for the opening. Pay can be one amount for the full event or an hourly amount. |
| Response deadline | Sets how long an invited person or group has to answer. If the invite expires and the spot is still open, Gigditty can move to the next choice. |
| Opening description | Explains what the role needs, what the applicant should expect, and anything that helps the right person decide. |
| Opening timeline | Adds schedule details just for this role. This is helpful when the role only covers part of the full gig. |
| Required specialties | Helps Marketplace show the opening to people or groups whose profiles fit the work. Marketplace openings need at least one specialty. |
| Who can see it | For Marketplace openings, choose whether users, groups, or both can find and apply for the opening. |
Gigditty starts with the gig and the role.
1. The opening is attached to a gig
Every opening belongs to one gig and one role. It uses the gig title, date, location, and owner so applicants know what they are looking at.
2. Private invites can start first
If you add people or groups to the invite list, Gigditty starts with the first choices. When there are multiple spots, it can invite enough people to cover those open spots.
3. Marketplace posting is optional
Venture accounts can also make an opening visible in Marketplace. The opening needs specialties and at least one open spot before it can appear there.
4. Filled or unavailable openings stop appearing
When all spots are filled, the opening is marked complete. Cancelled gigs, completed openings, and openings with no available spots are removed from Marketplace results.
How people and groups find and apply.
1. Matching profiles see the opening
User and group Marketplace profiles can see openings when their profile is on, gig openings are enabled, and the opening is meant for that profile type.
2. Specialties and reputation narrow the list
Gigditty compares the opening's specialties with the profile's specialties. If the opening asks for a minimum reputation level, the profile needs to meet it.
3. The opening card shows the key details
Applicants can review the role, gig owner, location, date, pay, available spots, required specialties, and any role-specific schedule notes.
4. Applying starts a review
When someone applies, Gigditty marks the application as submitted and notifies the people who manage the gig. Applying does not book the applicant yet.
Applications are reviewed before anyone is booked.
1. The gig owner reviews applicants
Group owners, group admins, host owners, host admins, and the gig owner can review the opening activity for gigs they manage.
2. Applicants can be opened, messaged, or contacted
The reviewer can open the applicant's profile. If they want to talk first, they can send a message or ask the applicant to connect.
3. Approving sends the gig invite
Approval sends the formal gig invitation. The applicant still needs to accept that invite before the spot is filled.
4. Declining removes the application from consideration
If the reviewer declines an applicant, the opening can keep waiting for another applicant or continue through the invite list.
5. Acceptance fills a spot
When an invite is accepted, Gigditty reduces the number of spots left. If more spots are still open, the queue keeps going. If none are left, the opening is complete.
The opening keeps moving until the spots are filled.
If an invited person or group declines, Gigditty looks for the next waiting choice. If a response deadline passes, the expired invite is moved aside and the next choice can be invited. If there is no response deadline, the invite stays open until someone answers or the gig manager changes it.
When a spot is filled, the number of open spots goes down. If the opening still needs more people or groups, Gigditty keeps working through the queue. When every spot is filled, the opening is complete.