Quick path
- Open the group or host organization you manage.
- Choose the invite action that matches the relationship you want to create.
- Enter the person's email, contact, or group details.
- Choose the role or permissions carefully.
- Send the invitation or share the invite link.
- Watch for pending, accepted, or declined status.
- After acceptance, check that the new member or group appears in the right place.
Know what kind of invite you are sending
A group invite, host invite, contact invite, and gig invite can sound similar, but they create different relationships. Choose the one that matches what you actually need.
| Invite type | What it is for |
|---|---|
| Group member invite | Adding someone to a band, ensemble, roster, or shared group workspace. |
| Host organization invite | Adding an admin or team member to help manage a venue, booker, or organization account. |
| Group-to-host invite | Connecting a group to a host organization so the relationship is easier to manage. |
| Contact invite | Asking someone to connect so messages and future work are easier to start. |
Choose roles with care
Roles decide what someone can do after they accept. A member may only need to appear on the roster. An admin may be able to change settings, manage invites, or edit shared details.
Give people the access they need for the work they actually do. You can always review roles later as responsibilities change.
- Use admin access for people who should help manage the shared workspace.
- Use member access for people who belong to the roster but should not control settings.
- Use placeholder members when you need to hold a roster spot before the real person claims it.
- Review admin roles after someone leaves the group or organization.
Send the invitation clearly
A good invite should make sense to the person receiving it. The name, role, and reason should be clear enough that they know whether to accept.
If you are sending the invite outside Gigditty too, add a short personal note in your own words so the recipient knows it is expected.
- Double-check the email or contact before sending.
- Use the correct group or host name.
- Choose the right role before the person accepts.
- Follow up personally if the invite is important or time-sensitive.
Watch pending requests
Pending requests show relationships that are not finished yet. Someone may still need to accept, decline, or approve the connection.
Do not assume an invite worked just because it was sent. Check the status before relying on the person or group as part of the workspace.
Pending means unfinished. If the person has not accepted yet, they may not have the access or relationship you expect.
Check the workspace after acceptance
After an invite is accepted, take a moment to confirm that the relationship looks right. This prevents role mistakes and keeps shared work clean.
- Check that the person or group appears in the expected list.
- Confirm their role or permission level.
- Add missing profile or roster details if needed.
- Remove old placeholders or outdated invites when they are no longer useful.
A clean roster saves time later. Invite cleanup is especially helpful before creating gigs, posting openings, or sharing public profiles.